This Division of the American Astronomical Society (hereinafter called "the Society") shall be known as the "Division on Solar Physics".
The object of the Division on Solar Physics (hereinafter called "the Division") shall be the advancement of the study of the Sun and promotion of coordination of such research with other branches of science.
Article VII of the Society By-laws, as revised in 1968, is hereby incorporated into these By-laws by reference.
VI. Election and Tenure of Officers and
The following regulations govern the award:
(b) Any living scientist is eligible to receive the award without consideration of race, sex, or nationality.
(c) A Hale Prize Nominating Committee is appointed by the Chairperson of the Solar Physics Division in consultation with the Division Committee. The Hale Prize Committee shall consist of five members including a voting chairperson. They shall be chosen for their knowledge of solar astronomy and breadth of scientific perspective. Terms of office of the committee shall be four years with two or three new members being selected each two years.
(d) A reminder of the opportunity of making a nomination is to be printed in the announcements of meetings of the Society and of the Division.
(e) The Hale Prize Committee will receive proposals for nominations endorsed by two members of the Society. Such a proposal must include a basic bibliography emphasizing those papers which form the basis for the proposal as well as a description of the scientific achievements which justify the award. The Hale Prize Committee retains the privilege of considering candidates not proposed by this process. If a member of the Nominating Committee is proposed, such a proposal will be deferred for automatic consideration after the proposed individual has rotated off the Nominating Committee after his/her term of duty.
(f) The Hale Prize Committee may nominate a candidate approximately every two years. Up-to-date vitae, a bibliography, and a citation for the nomination will be forwarded to the President of the Society.
(g) The Division has arranged the funding for the medal, honorarium, publication costs (if any) and travel allowance, although the Society, as the legal corporate body, is the legal agent for the administration of the funds for these purposes. The amount of the honorarium is to be set by the Committee of the Division, subject to approval by the Council of the Society.
(h) Formal announcement of the winner of each award together with the award citation will be carried in the Bulletin of the American Astronomical Society. A similar announcement in other journals may be made at the discretion of the Division Committee.
The following rules govern the awards:
(b) Awards shall be made annually in two categories, one for scientists (including both professionals and students) and another for science writers and journalists. One award shall be offered in each category.
(c) Any living scientist, science writer or journalist is eligible to receive an award without consideration of race, sex, or nationality, except that current members of the Popular Writing Awards Committee are not eligible for awards in that year.
(d) The Popular Writing Awards Committee is to publish an announcement of the competition for the awards in publications of the Society and the Division. The committee shall actively solicit nominations for the awards. Nominations of candidate articles may be submitted (in writing to the committee) by any member of the public. Self-nominations are welcome. The committee retains the privilege to nominate candidate articles themselves.
(e) Candidate articles are popular or semi-popular articles about contemporary scientific studies of the Sun or the effects of the Sun on the Earth's environment. The articles must be in English, and must have been published in a North American newspaper, magazine, or popular science journal during the previous calendar year. The selection of winning articles is to be based on the following criteria: relevance to solar astronomy or solar physics, or space physics directly related with the Sun; educational value; accuracy in describing the scientific issues involved; clarity of presentation; number of readers who would likely have seen the article.
(f) Awards will be made to the first author of each winning article, who will receive a cash award and a certificate citing the article for which the award was made. In case of articles with multiple authors, each co-author will receive such a certificate.
(g) The Division will arrange the funding for the awards, including the cost of producing award certificates (if any), although the Society, as the legal corporate body, is the legal agent for the administration of the funds for these purposes. The awards may be funded in part from the operating funds of the Division. The competition for the awards is subject to annual approval of the SPD Committee.
(h) The winners of the awards shall be announced at the annual meeting of the Division. Formal announcement of the winners of the awards will be carried in the Bulletin of the Americal Astronomical Society.
Proposals for amendments to these By-laws may be made by the Council of the Society, by the Committee of the Division, or by a petition to the Chairperson of the Division signed by not fewer than 20 members of the Division. After discussion of the proposed amendment by the Committee at its earliest opportunity, the Secretary shall distribute copies of the proposed amendment to the members of the Council of the Society for their review and comment, not less than three weeks prior to the next meeting of the Council. The Secretary shall then distribute copies of the proposed amendment, together with the comments of the Council, the Committee, and the petitioners, if any, to all members of the Division, not less than three weeks before the next regular meeting. An opportunity shall be given for discussion and changes in the wording of the proposed amendment during the business session. After this meeting the Secretary shall distribute ballots containing the final wording of the proposed amendment to all members of the Division who shall return their marked ballots in sealed and signed envelopes not later than three weeks after the date of distribution of the ballot. The adoption of an amendment shall require the affirmative vote of not fewer than two-thirds of the members voting. An amendment, if passed, shall be transmitted to the Secretary of the Society.
Last revised - J.B. Gurman